CoIT

So You Want To Be The Chancellor of Information Technology

5.3.11. Chancellor of Information Technology (CoIT) is a member of the Council and has one vote.
5.3.11.1. The CoIT will install and maintain computer systems and networks aiming for the highest functionality. They will also assist the other Chancellors, Chairs, and users to make appropriate and safe usage of the AtN IT infrastructure. A successful CoIT must have a thorough knowledge of computer software and a variety of internet applications, networks and operating systems. They must also have great troubleshooting abilities and attention to detail. The goal is to build and maintain updated and efficient systems and networks to optimize the role of technology on business sustainability. The CoIT is active on public facing venues, such as social media, and is open to the members.
As the Chancellor, it is your job to maintain the computer systems and networks.

You will install and configure appropriate software and functions according to AtN business needs

As the Chancellor of Technology, you play a crucial role in ensuring the smooth operation and continuous improvement of Awaken the North’s digital infrastructure. This involves a wide range of responsibilities, including website maintenance, software updates, and the implementation of new technologies.
You will work closely with the President and the Council to identify the most suitable software and online tools to support the organization’s goals. This may involve researching and evaluating various options, considering factors such as cost-effectiveness, user-friendliness, and security. Once selected, you will be responsible for configuring and deploying these tools, ensuring they are optimized for our needs.
To maintain the website’s functionality and security, you will perform regular updates and maintenance tasks. This may include installing software patches, upgrading plugins, and addressing any technical issues that arise. By staying proactive and addressing potential problems before they escalate, you can minimize disruptions and ensure a seamless user experience.
As the Chancellor of Information Technology (CoIT), you are responsible for the technical infrastructure that powers Awaken the North’s online presence. This includes managing servers, databases, and network configurations. While the President will focus on creating and maintaining the public-facing aspects of the website, such as content and design, you will work behind the scenes to ensure the website’s performance, security, and reliability.
As technology continues to evolve, you will be responsible for identifying and implementing new software, utilities, or hardware that can enhance the organization’s operations. This may involve researching emerging trends, evaluating new tools, and making recommendations to the Council. By embracing innovation and staying ahead of the curve, you can help Awaken the North to remain competitive and efficient.

You will ensure cyber security and user privacy of networks and computer systems

The Chancellor of Information Technology (CoIT) position is entrusted with safeguarding the sensitive information that forms the lifeblood of Awaken the North’s online presence. This role demands a deep understanding of cybersecurity best practices and an unwavering commitment to member privacy.
As the CoIT, you’ll be granted full access to the organization’s member database hosted on PeopleCenter.com, along with all member information stored on the website. This information includes personal details, communication preferences, and potentially even financial data associated with donations or registrations. Recognizing the sensitivity of this data, you’ll be responsible for implementing and maintaining a robust security framework. This framework should encompass regular system updates to address emerging vulnerabilities, robust data encryption methods to render information unreadable in case of a breach, and meticulous user access controls to ensure only authorized personnel can access sensitive member data.
Furthermore, staying abreast of the latest cyber threats and implementing proactive security measures is crucial. This might involve attending industry conferences, participating in online security forums, or subscribing to relevant security advisories. By remaining vigilant and constantly adapting your security posture, you can effectively mitigate risks and safeguard the privacy of Awaken the North’s members. Ultimately, your commitment to data security fosters trust within the membership, allowing them to participate and engage online with confidence.

You will provide orientation and guidance to users on how to operate new software

As the Chancellor of Information Technology (CoIT), you are responsible for keeping the Council and members informed about any significant changes or updates to the organization’s software or processes. This includes communicating effectively about new features, functionalities, or potential disruptions. Additionally, you will provide comprehensive training sessions to the President and designated Chancellors, empowering them to leverage technology effectively in their roles.
You will play a crucial role in ensuring a smooth transition to any new software or processes, minimizing disruptions and maximizing efficiency. This may involve developing detailed training materials, conducting hands-on workshops, and providing ongoing support as needed. By equipping members with the necessary knowledge and skills, you can empower them to fully utilize the organization’s technological resources.
Furthermore, you will serve as a valuable resource for members who encounter technical difficulties. This may involve assisting with website navigation, troubleshooting login issues, or guiding members through the use of specific online tools or programs. By providing timely and efficient technical support, you can enhance the overall member experience and foster a positive online environment. You will be responsible for utilizing the site FreshWorks.com to handle support tickets and inquiries.

Additionally, you will be responsible for monitoring the organization’s online systems for potential security threats and taking appropriate measures to mitigate risks. By staying informed about the latest cybersecurity best practices, you can help protect the organization’s sensitive data and maintain the trust of its members.

You will maintain and update a record of your work

As the Chancellor of Information Technology, you are responsible for maintaining detailed records of all repairs, fixes, and maintenance activities related to the organization’s website, PeopleCenter database, and associated plugins. These records should include dates, descriptions of the work performed, any issues encountered, and the resolutions implemented.
Additionally, you will develop and maintain a comprehensive maintenance schedule that outlines routine tasks, such as software updates, security patches, and backups. This schedule will ensure that the organization’s online systems remain secure, efficient, and up-to-date.
To facilitate transparency and accountability, you will submit a monthly report to the Scribe, summarizing the key activities performed, any significant issues encountered, and future maintenance plans. This report will provide valuable insights into the health of the organization’s digital infrastructure and help to identify potential areas for improvement. By maintaining accurate and up-to-date records, you can ensure the longevity and reliability of Awaken the North’s online systems.

You will be active on the social media accounts

Active participation across our various social media platforms is essential to the success of Awaken the North. As a key member of our team, you’ll be expected to maintain a consistent and engaging online presence. This includes actively participating in discussions, sharing relevant content, and responding to inquiries and comments in a timely manner.
By actively engaging with our online community, you’ll help to foster a sense of belonging and camaraderie among our members. You’ll also have the opportunity to showcase our organization’s values and mission to a wider audience, attracting potential new members and supporters. Additionally, your online presence will help to keep our organization relevant and up-to-date with the latest trends and technologies.
These include:
 
To ensure effective communication and community engagement, please join our Facebook and Discord groups. Once you’ve joined, you’ll be granted administrative privileges to facilitate posting and interaction. This will empower you to share relevant content, spark discussions, and keep our community informed about upcoming events.
For access to other platforms, coordinate with the HD to obtain necessary approvals. Remember, this team is committed to maintaining an active online presence.
As a Chancellor, you’re expected to post at least once a week on social media, sharing Heathen or AtN-related content. This could include sharing insightful articles, thought-provoking questions, or event announcements. Additionally, you’ll be responsible for publishing a new blog post on the website weekly. Utilize the provided instructions to guide this process.
To inspire and inform our community, consider sharing reminders of upcoming Awaken the North events in your posts. By actively engaging on these platforms, you’ll contribute to the growth and vitality of our organization. Your online presence will help foster a sense of community, attract new members, and solidify our organization’s reputation as a leading force in the Heathen community.
View Blog Post Form

You will support all other chancellorships as needed.

As a Chancellor, you will be responsible for a variety of projects that are specifically assigned to your role. However, your responsibilities extend beyond these core duties. You will be expected to play a supportive role in the projects undertaken by other Chancellors. This support may take various forms, such as providing expert advice, sharing relevant resources, or actively contributing to project tasks. Your ability to adapt to evolving circumstances and offer timely assistance will be crucial in ensuring the smooth operation of our organization and the successful completion of all projects. 
While enthusiasm is appreciated, you will need to make sure assistance is requested before jumping in to help.

You will attend all of the position pertinent, Emissary, and Moderator trainings and refresh yourself on them as needed.

As a chancellor  of Awaken the North, you’re entitled to free access to the comprehensive training courses offered through Awaken the North University (AtN-U). This valuable resource provides an in-depth exploration of the organization’s inner workings and equips you with the knowledge to excel in your public-facing role.
ATN University’s curriculum delves into the intricacies of Norse Paganism/Heathenism, providing a solid foundation for understanding the core principles that guide Awaken the North. By enrolling in these courses, you’ll gain a deeper appreciation for the organization’s mission and the day-to-day operations that contribute to its success.
Equipping yourself with this knowledge base is an investment in both your own experience and that of the members you interact with. Members will often approach Chancellors with questions, and a thorough understanding of the organization allows you to provide them with accurate and insightful answers. This fosters a more positive and enriching experience for everyone involved.
As a public figure within Awaken the North, it’s essential to project a sense of knowledge and authority. Completing the AtN-U courses empowers you to confidently fulfill this role and serve as a trusted resource for our members.
To begin your educational journey once you have been elected to the council, visit www.atnuniversity.org and explore the course offerings available to you. The CoRS will need to enroll you in the courses. 

You will host an online AtN specific voice chat on a regular monthly basis on a social media platform open to the public.

As a chancellor of Awaken the North, you’ll be hosting a monthly Q&A session on a public platform like Discord, Facebook Live, or another online venue. These sessions are designed to provide a direct line of communication with the public, allowing you to share insights into your role, the specific projects you’re currently working on, and the overall goals of the organization as a whole.
By hosting these Q&A sessions, you’ll be able to address questions and concerns from the public, dispel any misconceptions about the program, and generate excitement about upcoming initiatives. These sessions will also offer an opportunity to showcase your expertise and passion for member engagement, fostering a sense of trust and confidence in your leadership.
In addition to these Q&A sessions, you’ll be required to devise and participate in monthly TikTok or YouTube videos. These video appearances will allow you to reach a wider audience and share your insights in a more engaging and visually appealing format. By participating in these videos, you’ll be able to connect with the public on a more personal level, building relationships and fostering a sense of community. 
As a chancellor, you will be the driving force behind the organization’s innovative projects, spearheading initiatives that engage the public and promote Heathenry. Your creative vision will be crucial in developing compelling video projects that resonate with a wide audience. You’ll be responsible for conceptualizing and executing these projects, ensuring that they align with the organization’s mission and values. Additionally, you’ll motivate and inspire the Council to actively participate in these endeavors, fostering a collaborative and creative environment. By leading the charge on public outreach initiatives, you’ll elevate Awaken the North’s visibility and impact within the Heathen community.

You will be required to participate in ongoing video blog projects by making at least one video per theme as it sets focus of the organization.

To further our organization’s mission and foster the growth and knowledge of our members, we will be implementing a thematic approach to various topics. As a Chancellor, your active participation in these thematic projects is not only mandatory but also essential. One of your responsibilities is to create these ideas.
Each theme will require a creative and informative response. This could be a concise TikTok-style video that captures attention and delivers key information, a longer-form YouTube video that delves deeper into the topic, a well-written article that provides a comprehensive analysis, or a series of engaging social media posts that spark discussion and share valuable insights.
Your contributions to these projects will significantly impact our organization’s online presence. By sharing your knowledge and passion for Heathenry through these various platforms, you’ll help to increase our visibility, attract new members, and strengthen our community. Your active participation is crucial in shaping the narrative of Awaken the North and ensuring that our voice is heard in the digital age.

You will make sure your monthly reports are filed to the Scribe and President each month in a timely manner.

To ensure effective participation in the monthly Council meetings, you’ll be required to complete a comprehensive Pre-Meeting Form prior to each session. This form serves as a valuable tool for organizing your thoughts, identifying key points, and preparing for the discussion topics that will be covered during the meeting.
By diligently completing this form, you’ll be well-equipped to provide a concise and informative report on your accomplishments, challenges, and upcoming plans. Additionally, the form will help you anticipate potential questions from other Council members, allowing you to prepare thoughtful and insightful responses. This proactive approach will contribute to a more productive and efficient Council meeting.

You will attend each of the Council meetings.

Balancing your responsibilities as a chancellor with the ever-changing schedules of your fellow Council members is an important aspect of your role. While the Council strives to find a date and time that accommodates everyone, there will inevitably be occasions when conflicts arise.
To ensure seamless participation and maintain the flow of information within the Council, we leverage the power of technology. Monthly meetings are conducted via voice and video chat on Discord, offering a flexible and accessible platform for collaboration. However, we understand that unforeseen circumstances may prevent you from attending a specific meeting.
In such instances, it’s critical to have a designated backup plan in place. Your Chair plays a vital role in this scenario, acting as your representative and ensuring your voice is heard during the meeting. To facilitate a smooth and informative handover, please provide your Chair with a copy of your completed Council Pre-Meeting Report before the scheduled meeting. This report, which you submit online, is both sent to you and automatically gets forwarded to the Scribe upon completion. Should you or your Chair require an additional copy for reference, you can easily request it by sending an email to scribe@awakenthenorth.org.
By fostering open communication and establishing a reliable backup system, we can ensure that the Council meetings remain productive and informative, regardless of occasional scheduling conflicts.

You will submit a quarterly update to the Editor-in-Chief of Odin's Auga, Awaken the North's quarterly newsletter.

To ensure the membership stays informed about the exciting initiatives undertaken by the Member Affairs department, you’ll be contributing at least one piece to the organization’s quarterly newsletter. This submission could take the form of a concise report that outlines the department’s recent activities and accomplishments.
While specifics regarding individual members are confidential, you can offer insightful summaries about trends, patterns, or overall program performance. This transparency keeps the membership apprised of the department’s ongoing work and allows them to see how their Chancellor is directly impacting their experience.
Furthermore, the newsletter serves as a valuable resource for members seeking assistance. Your report can include information on how to reach you, allowing members to establish a clear point of contact for any questions or concerns they might have.
Beyond the required report, you’re highly encouraged to delve deeper into your creativity and contribute additional pieces to the newsletter. This could include anything from a captivating short story to a thought-provoking poem, as long as it adheres to the thematic focus of the newsletter and aligns with the core values of Awaken the North and Heathenry.
To submit your contributions for the newsletter, simply send them via email to editor@awakenthenorth.org. Weave your passion and expertise into your submissions, and help to make the newsletter a vibrant platform for connecting with the membership.

You will review and familiarize yourself with the ByLaws and Code of Conduct of Awaken the North

ByLaws and Codes of Conduct (CoCs) are important documents that outline the rules and regulations for organizations. They help to ensure that everyone understands what is expected of them and how to conduct themselves within the organization.
  • ByLaws typically address the organization’s structure, governance, and procedures for conducting meetings and elections. They may also specify how amendments can be made to the ByLaws themselves.
  • Codes of Conduct (CoCs) outline the expected behavior of members and staff. They often address issues such as harassment, discrimination, and violence. CoCs can also specify how violations will be handled.
In the context of Awaken the North, having a working knowledge of the ByLaws and CoCs is essential for understanding your rights and responsibilities as a Chancellor. These documents will familiarize you with the organization’s structure, procedures, and expectations for member conduct.
The ByLaws and CoCs are subject to periodic updates, and you will be notified whenever a new version is released. You can always find the latest versions on the Awaken the North website at https://awakenthenorth.org/bylaws-cocs/

You will continually seek out ways for the organization to grow

To ensure Awaken the North remains a vibrant and thriving organization, we must constantly evolve and adapt. As a Chancellor, you’ll be a driving force behind this innovation. You’ll be tasked with identifying emerging trends within the Heathen community and exploring innovative ways to engage our members. This might involve launching new initiatives, revamping existing programs, or forging partnerships with other organizations. By fostering a culture of creativity and embracing new ideas, you’ll help to keep Awaken the North at the forefront of the Heathen movement.
Remember, stagnation is the enemy of growth. A proactive and visionary approach to leadership is essential to ensuring that Awaken the North remains a relevant and impactful force in the Heathen community for years to come.

Duties and responsibilities subject to change.

The role of Chancellor of Member Affairs is a dynamic and multifaceted position. While this outline provides a solid foundation, it’s important to recognize that the specific duties and responsibilities may evolve over time. As the organization adapts to changing circumstances and emerging needs, so too will the expectations for this role.
It’s crucial to maintain a flexible and adaptable approach, being open to new challenges and opportunities. By staying informed about the organization’s strategic goals and actively seeking ways to contribute, you can ensure that your efforts align with the broader vision of Awaken the North.
Remember, the ultimate goal is to foster a thriving and engaged community of Heathens. By embracing a proactive and innovative mindset, you can make a significant impact on the lives of our members.
If you’re ready to take on the exciting role of Chancellor or Chair of Information Technology and agree to the responsibilities outlined above, we invite you to apply. By accepting this role, you’ll be joining a dedicated team of individuals who are passionate about fostering a vibrant and inclusive Heathen community.
Your contributions will have a direct impact on the lives of our members, shaping their experiences and supporting their spiritual growth. We encourage you to carefully consider the requirements and expectations associated with this position. If you believe you possess the necessary skills, enthusiasm, and commitment, we invite you to submit your application by clicking the link below.
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